Invoicing / Payments and Accounts Receivable​

software for insulation contractors

Accounts Receivable follows every invoice and payment for every customer and keeps a complete history. Jobs may be invoiced immediately for COD customers, invoiced by each phase of a job, or progress billed using the progress billing feature until a job phase is completed. Invoices may be printed or saved in a pdf form for easy emailing. An invoice may be for a single phase of a job or combined to include multiple phases, with multiple products like insulation, fireplace and gutters. Pervious deposits received for jobs like roofing or insulation will automatically deduct the deposit for the correct invoice balance. Daily bank deposit receipt totals may be integrated with the checkbook of popular accounting packages like QuickBooks, Sage and others. Estesys can custom code integration for our customers between any other current accounting systems. Or you can easily transfer the total deposit manually into your banking checkbook software while Estesys keeps track of each check and posting in the customer and accounts receivable files.

Generating the Invoice

You may Generate an Invoice whenever needed. Send the invoice with the installers for COD jobs. For progress billing you may apply as many requests as needed until you reach 100%. When an invoice is generated at 100%, the job is moved to the Invoiced menu to start the aging process. The Retail Sales module will generate an invoice immediately for the customer at the counter. Aged Accounts receivable reports are available by branch, job type and sales rep. Job Costing may be done after the invoice is generated for any job.

Aged Accounts Receivable

Aged Accounts Receivable

Lists of aged invoices keeps an accurate record of every job invoiced and the payments received against each job and will break out Retainage separately.

Aged Accounts Receivable

Daily Deposits

Bank Deposits allow you to disburse payments across a customer’s account. A list of all the checks entered for the day is totaled to be transferred into your bank checkbook. Checks, credit card and cash payments may be disbursed against current invoices or entered as a deposit on future jobs. Credits, discounts and bad debt write-offs are also tracked.

Daily Deposits

Disburse Payments across a customer’s open invoices or post a deposit on any future jobs.        

Disburse Payments